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PA to Headteacher

HOURS OF WORK: 8.00a.m.to 4.00p.m. Monday to Thursday and 8.00a.m. to 3.30p.m. Friday.

FULL TIME/PART TIME 37 hours per week, full time. POST STATUS Fixed term 12 months

JOB PURPOSE To provide timely, efficient and confidential support to the Associate Headteacher in all matters.

KEY RELATIONSHIPS The post holder will be responsible to the Associate Headteacher and other members of the Leadership Group as required, and will be required to work closely with all teaching and associate staff and have contact with students, parents, Governors and others. The post holder’s line manager will be the PA to the Executive Headteacher.

MAIN DUTIES (these may develop according to the abilities of the individual)  On behalf of the Associate Headteacher to efficiently manage all incoming and outgoing communication; to act as first point of contact for telephone calls for the Associate Headteacher, using discretion to refer callers to appropriate staff, taking messages and dealing with where possible; to decide which matters need to be referred to the Associate Headteacher or to others in the school.  To manage the Associate Headteacher’s diary, taking into account workload and priority of meetings;  To draft correspondence as required.  To take minutes of all Leadership Group meetings, and other meeting as they arise.  To proof-read the weekly Staff Bulletin and Parents Newsletter; to assist the Associate Headteacher in the production of the Headlines for both publications, ensuring that any relevant items are included and to advise the admin staff in the completion of the publications.  To proof-read all School Policy documents and whole-school publications to ensure integrity, consistency and appropriateness of the information.  To support the data manager to complete the School Census each term, to include co-ordination of the data from other members of staff in the school.  To proof-read the School Development Plan and other documents following initial drafting and regular updates.  To deal with requests for references to be completed by the Associate Headteacher; to ensure that these are compiled and returned according to timescales required.  To receive complaints on behalf of the Associate Headteacher and to ensure that these are responded to effectively and within the timescales set out in the School Complaints Procedure.  To receive and manage Freedom of Information requests to ensure compliance with legislation.  To take minutes of all local governing meetings as clerk to the local governors and undertake training for this role.  To collate and distribute papers for local governors meetings.  To collate and distribute papers and take minutes for governors complaints and disciplinary meetings.  To arrange for the annual service level agreement for Admissions and Permanent Exclusions Appeals.  To liaise with the local authority where appropriate, ensuring that any issues are referred to the relevant member(s) of staff.  To complete ad hoc forms for other organisations as required.  To provide assistance to the PA to the Executive Headteacher as required.  To organise and provide refreshments as required.  To undertake any other reasonable duty which might, from time to time, be requested by the Executive or Associate Headteachers or any person delegated by them.

This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

“This post is exempt from the Rehabilitation of Offenders Act 1974 and as such all applicants who are appointed to this post will be subject to an Enhanced Disclosure from the Criminal Records Bureau before the appointment is confirmed. This check will include details of cautions, reprimands or warnings as well as convictions and non-conviction information. Once provisionally appointed, the successful applicant may also be required to apply an Enhanced Disclosure at predetermined intervals during the course of their employment whilst in this post.”

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